We’re hiring: Executive Assistant

Location: Montreal
Schedule: Full-time / Part-time

We’re looking for a bright and organized Executive & Administrative Assistant to join our dynamic team. Reporting to the President and VPs, the candidate will provide proactive administrative and accounting support for the agency’s daily operations and play a valuable role in the management.


  • perform bookkeeping activities for corporate entities and personal accounts
  • prepare financial reports, budgets and cash flows
  • reconcile various expenses and inter-company accounts
  • prepare expense reports and bank and credit card reconciliations
  • liaise with financial institutions to arrange wire and bank drafts and other transactions
  • prepare employee payrolls, including source deduction remittances, T4s etc.
  • assist with corporate accountants with the preparation of Canadian and US corporate and personal tax returns, including year end tax planning
  • draft, review and edit legal documents including subscription agreements
  • conduct research, prepare reports and handle information requests
  • provide assistance on the management of the agency’s offices
  • compile budget data and documents from revenue and expenditure estimates, and from previous budgets
  • prepare periodic cost statements or reports
  • calculate costs, overhead, and other expenses associated with estimates, quotes, and price-lists
  • manage collection for overdue accounts, through email/telephone contact
  • handle selected communications on behalf of the agency’s president
  • handle office and operations related purchasing
  • assist in the preparation of presentations
  • assist in HR operations

Requirement / Skills:

  • Perfect command of both French and English (written and spoken)
  • Mastery of the MS Office suite
  • Experience with accounting software Quick Books
  • 1 year experience (minimum) in a similar position
  • DEC or DEP in accounting, or similar
  • Absolute respect for confidentiality
  • The ability to solve problems quickly
  • A sense of initiative and autonomy
  • A determination to be thorough
  • A sense of dedication and responsibility
  • Basic Graphic / Design skills are a Plus

If you are interested and have the experience we are looking for,  Please submit your profile via